Contract Administrator

Babcock International Group, the aerospace and defence company, has been trusted to deliver bespoke, highly-skilled engineering services for over a century. With revenue of around AU$9.5 billion in 2018/19, we help customers improve the capability, reliability and availability of their most critical assets within our four market sectors of Marine, Land, Aviation, and Nuclear, underpinned by a deep understanding of technology integration, unique infrastructure, and specialist training.

In Australia and New Zealand, Babcock operates nationally, employing over 850 talented people. Operating across aviation, marine, oil and gas, mining and construction, cyber security, defence, communications, emergency services and engineering consultancy, we support our customers’ technical, programme and complex platform requirements through our proven processes, systems and people. In many ways, we are the brand behind the brand. You may not always see our logo, but we are behind the scenes using specialist skills and knowledge to facilitate our client’s operational requirements

Naval Ship Management (NSM) is a Joint Venture between Babcock and UGL and currently has an exciting opportunity for a suitably qualified and experienced Contract Administrator to join our Landing Helicopter Dock Project in Garden Island, NSW.

The Contract Administrator provides administrative support to ensure project controls and compliance are achieved in accordance with Company and Client requirements.

The key accountabilities for this new position will include but not be limited to:

  • Processing and recording Project Variations in accordance with head contract and subcontracts;

  • Reviewing and approving Subcontractor Quotes and Purchase Orders up to the delegated authority

  • Processing all invoices in accordance with head contract and subcontracts;

  • Collate and provide Project Health data to support internal and external reporting requirements;

  • Ensure tasks are closed out in a timely fashion within SAP;

  • Support Production Managers to contractually closing projects;

  • Support Finance as required to ensure progress and contractual claims are substantiated and submitted accurately and on time;

  • Collate SAP data to support estimate at completion reviews in accordance with project budget;

  • Maintain a project data repository;

  • Control and Issue Work Instructions’ and coordinate task acceptance, price validation and request for quote with subcontractors;

  • Processing and recording other direct variable costs in accordance with head contract and subcontracts;

  • Provide assistance to the Production Manager to support the close out report acceptance.

  • Assist Project Management teams in implementing improvements within respective projects

  • Maintain accuracy of source data and project control tools in support of cost and schedule reporting

  • Work with Project Administrator to ensure all project activities are undertaken accurately and in a timely fashion;

  • Maintain and support project management lifecycle processes, templates and tools based on best practice and in accordance with the business management system policies and guidelines

The ideal candidate, you will ideally have the following skills and experience:

  • Highly developed skills in the use of Microsoft Excel  

  • Intermediate SAP

  • Experience in Contract or Project Administration roles

  • Excellent attention to detail.

  • Excellent written and verbal communication skills.

  • Ability to self-manage workload in a fast-paced environment.

  • Ability to work collaboratively as part of a small team.

About Us

In return NSM offers a supportive and engaging environment where you have the opportunity to drive change and the autonomy to deliver operational excellence and best practice within a global organisation that has an enviable reputation for delivering excellence. Central to Babcock’s core values are those of health, safety, environment, and diversity, so if you would like to be part of an exciting and engaged team, please register your interest via the ‘Apply Now” button below.

Eligibility for an Australian Defence Security Clearance will be taken into account in assessing an applicant’s suitability for this role.

If you want to be part of an exciting new future with our Company, then please apply now.


Job no: FEAJ91364

Location: Garden Island - NSW

Closing Date: Sunday, 4 August 2019